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Slide 1 :

Successful Project Management Justice, E-Government, & the Internet June 28, 2000 – Dallas, Texas Lawrence P. Webster

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Project: A temporary endeavor undertaken to create a unique product or service.

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Project Management: The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.

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Knowledge Areas: Scope Management Time Management Cost Management Quality Management Human Resources Management Communications Management Risk Management Procurement Management Integration Management

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Disclaimers: Substantive Differences Size Differences Components are Integrated Over-simplified Examples

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Project Management Context: Project Phases and Life Cycle Stakeholders Leadership Skills General Management Skills Communications Skills

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Project Phases and Life Cycle: Divide Project into Phases Better Management Control Review Deliverables and Performance Fast-tracking

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Example of Project Phases: Conceptual Design Detailed Design Coding and Testing Training and Documentation Deployment

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Stakeholders: Individuals and Organizations Actively Involved in Project Interests Affected by Project

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Leadership Skills: Vision and Strategy Establishing Direction Aligning People Communicating Negotiating Motivating and Inspiring Influencing Organizations Overcoming Barriers to Change

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General Management Skills: Planning Finance and Accounting Personnel Administration Technology Organizational Development Delegation Team Building Conflict Management Solving Problems

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Communications Skills: Writing Listening Speaking Presenting Media Relations Meeting Management

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Scope Management: Initiation Scope Planning Scope Definition Scope Verification Scope Change Control

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Key Inputs, Tools & Techniques, and Outputs: Product Description Project Charter Scope Statement Work Breakdown Structure (Microsoft Project) Formal Acceptance Scope Management Plan

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Time Management: Activity Definition (Microsoft Project) Activity Sequencing (Microsoft Project) Activity Duration Estimating Schedule Development Schedule Control

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Key Inputs, Tools & Techniques, and Outputs: Activity List Network Diagram Project Schedule Schedule Management Plan

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Cost Management: Resource Planning Cost Estimating Cost Budgeting Cost Control

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Key Inputs, Tools & Techniques, and Outputs: Resource Requirements Cost Estimate Cost Baseline or Spending Plan (Microsoft Excel Documents) Cost Management Plan

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Quality Management: Quality Planning Quality Assurance Quality Control

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Key Inputs, Tools & Techniques, and Outputs: Quality Management Plan

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Human Resource Management Organizational Planning Staff Acquisition Team Development

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Key Inputs, Tools & Techniques, and Outputs: Role Assignment Matrix (Microsoft Word) Staffing Management Plan Organizational Chart Project Team Directory

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Communications Management: Communications Planning Information Distribution Performance Reporting Administrative Closure

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Key Inputs, Tools & Techniques, and Outputs: Communications Management Plan Project Records Performance Reports Change Requests Project Archives Formal Acceptance Lessons Learned

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Risk Management: Risk Identification Risk Quantification Risk Response Development Risk Response Control

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Key Inputs, Tools & Techniques, and Outputs: Risk Management Plan Checklists Contingency Plans Reserves Contractual Terms

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Procurement Management: Procurement Planning Solicitation Planning Solicitation Source Selection Contract Administration Contract Close-out

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Key Inputs, Tools & Techniques, and Outputs: Procurement Management Plan Procurement Documents Proposals Contract Contract File Formal Acceptance and Closure

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Integration Management: Project Plan Development Project Plan Execution Overall Change Control

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Key Inputs, Tools & Techniques, and Outputs: Project Plan Lessons Learned

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Management Processes: Initiating Processes Planning Processes Executing Processes Controlling Processes Closing Processes

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Scope Planning Scope Definition Activity Definition Resource Planning Activity Sequencing Duration Estimating Cost Estimating Schedule Development Cost Budgeting Plan Development

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Quality Planning Communications Planning Risk Identification Risk Quantification Response Development Organizational Planning Staff Acquisition Procurement Planning Solicitation Planning

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For More Information: Search Group, Incorporated www.search.org National Center for State Courts www.ncsc.dni.us Project Management Institute www.pmi.org International Standards Organization www.iso.org Software Engineering Institute www.sei.cmu.edu Center for Technology in Government www.ctg.albany.edu

Slide 35 :

Successful Project Management Or How to Ruin the Lives of Others for Fun and Profit!